Subject Fees-
Invoicing and Internal Reporting Needs (Per Visit and Across Visits)
While none of the responses to the questions below diminish the feasibility of utilizing StudyTRAX as a financial tracking component, it will better gauge the custom development needs.
- Will study fees be tracked based on the patients collection schedule only? Will there be a chance for unscheduled event fees? ( e.g. Adverse Events)
- Will invoicing be needed at the individual visit (and/or) as a summary across visits?
- Will invoicing need to be rolled into a select number of visits? (e.g. visit 2 3 and 4 only, for a study that includes a total of 8 visits)
- Are there a large number of study events universal to each new study initiated? If not, how much variety in study related events are possible.
- Is it common for study event fees to vary across studies?
- Is it common for study event fees to vary between intervals?
Financial Event Tracking Form (Per Visit and Per Patient)
The following questions will help determine the customization necessary for study-event fees and pertinent data collection.
- Are there any "one-time" per-study fees applicable from one patient to the next?
- Will there be a pre-determined stipend for patients involved in the study, or will patient stipends vary at each individual visit?
- During the collection process, will any one study event fee need custom modification at the time of the visit?
- During the collection process, will study staff hourly rates and fees be collected. Will the fees be variable at any time during the study or across studies.
Study Fees-
Setup Fee Form and Reporting Needs(Per Study)
The following questions will help determine the customization necessary for per-study setup fees and pertinent data collection.
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Overview:
Since the deployment of a financial management component in StudyTRAX depends heavily on the customers needs, the following will explain the universal components included for each institution.
Projects needed:
Administrative Financing Master
- Subject Variable Group: Address and additional contact information for the sponsor(s). Custom Sponsor related information.
- Encounter Variable Group: A form which captures per-study setup fee information, with built in summations for grand total.
- Intervals: A single Non-Fixed encounter called "study setup".
- Reports: Invoice per study setup, as well as a potential invoice that rolls up across studies.
Financial Management Master
- Subject Variable Group: N/A
- Encounter Variable Group: A form which captures universal study events, with customizable pricing and dependent driven summations.
- Intervals: A dummy invoicing interval with the purpose of driving the study event defaults for each interval added to the study.
- Reports: Patient Level invoice for each visit. For each patient enrolled, an optional summary invoice across all visits.