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StudyTRAX does not a have formal Tissue Banking component.  Instead, sample tracking is managed in a similar fashion as all other clinical data.  This works well in some cases and not in others.  In sum, you can create forms to capture any desired tissue sample characteristics and link the form to an externally generated ID (i.e., using pre-bar coded labels).  The main limitations are StudyTRAX does NOT automatically generate a sample ID and the bar code ID field is not indexed (making frequent sample look-up inparticalNOT generate sample IDs and is not connected to the storage resource (e.g., it is unable to tell users which freezer locations are used). 

Will It Work For Me?

 

Number of Sample Per Patient

Sample Look-up, updating, etc.

What works well

Low

Low Demand

What does NOT work well

High

High Demand

StudyTRAX works well if:

  • Sample IDs are created externally (i.e., pre-labeled barcode stickers or some other system)
  • There is not a need for StudyTRAX to "be-aware" of freezer location usage.  That is, StudyTRAX can track the location of any sample (see image below), but it is unable upon data entry to tell a user whether a given freezer location is being used.

How It Would Look And Feel In StudyTRAX

  • A tissue sample form would be created that captures desired sample characteristics.  It would also contain a field for the externally generated barcode ID
  • A pre-labeled barcode sticker would be afixed to each sample, the form data would be completed, and the barcode ID would be scanned into the appropriate field.A dataset would be created of all tissue samples, and queries for specific samples would be handled through a filter in StudyTRAX or exported and done via Excel 
  • Sample specific search and navigation can be done from the Home page.
  • Bulk data import samples and associated characteristics is done via Excel and export of sample data through data sets (i.e., data sets) 

Example Tissue Sample Form

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  • The cost of the stickers
  • The cost of the scanner (gun) 

Nearly lll all barcode scanners use pre-coded labels with a bar code identifying scheme based on your needs such that the scanner can read the labels which in turn mimics keyboard strokes for entry into other applications.  Thus, data entry staff click on the sample ID field in StudyTRAX, and then scan the sticker to enter the correct ID.  Some example vendors include: