The planning meeting is scheduled as soon as possible following after the order form being sent to the customer. This is a brief (10-15 minutes) meeting between the PI and setup staff (i.e., both customer and ScienceTRAXStudyTRAX staff). The topics covered center meeting centers around preparing for setup. The main topics covered are:
...
- Forms (a.k.a., CRFs, questionnaires)
- For StudyTRAX staff, learn about...
- Learn what's been designed
- Customer sends forms for feedback and comparison with forms library
- Layout, look and feel issues
- What is / is not modifiable
- Which forms will be completed by subjects
- Learn what's been designed
- For the clients, learn about...
- Form factor (i.e., what size screens are anticipated, mobile → tablets → desktops)
- For StudyTRAX staff, learn about...
- Data Collection Schedule
- Timing of study events
- Visit schedule (e.g., baseline, week 1, week 2, etc.)
- Range around events
- Unplanned events (e.g., adverse events)
- Visit schedule (e.g., baseline, week 1, week 2, etc.)
- Which forms are collected with each study event
- Timing of study events